U.S. Probation & Pretrial Office
Effective July 15, 2013, the solicitation for blanket purchase agreements for treatment services in the Western District of Missouri is OPEN!
All documents necessary for submission of an Offer on a Request for Proposal (RFP) must be OBTAINED AND PRINTED from the links below.
Go to the heading FY2014 Request for Proposals (below) to locate the required documents specific to each individual catchment area and service type. Section A provides your specific solicitation number and the corresponding/attached Section B provides the project codes on which to bid. Click on your catchment area and service type to complete and print the required Section A & B documents you MUST submit with your offer. Please be sure to select the correct catchment area and service type for which you wish to make an offer.
Please remember to read all sections of the RFP. If your catchment area and service type require a Department of Labor Wage Determination Form (see link), you MUST print the form and submit with your offer.
PLEASE NOTE: Offerors are no longer required to submit copies of Sections C, D, E, F, G, H, and I with their offer (See Page L-2, Proposal Submission). Section L outlines the instructions and conditions for submission of proposals.
If you have questions regarding submission of your Offer, please e-mail Contracting Officer Stephanie Wiley at firstname.lastname@example.org. All questions and answers will be posted on this web site (see below).
For all offers, an original and one (1) hard copy must be received no later than 4:30 p.m. on Friday, August 16, 2013, at 400 E. 9th St., Suite 4510, Kansas City, Missouri 64106. Offers received after the deadline will not be considered. All copies must be originally signed. A copy of the BPA Clauses and Terms of Agreements, should be retained by the offeror for their files. Please do not submit proposals in binders or notebooks.
If you would prefer a hard copy of the RFP, please call or e-mail Stephanie Wiley at 816-512-1329, email@example.com. Please provide your agency name, address, telephone number, and the catchment area and service type for which you wish to make an offer. Please allow ample mailing time in order to meet the deadline for submission of the offer.
The RFP contains the full text of all applicable Government regulations, and all offerors are subject to the provisions contained in the RFP. In responding to the RFP, you should answer fully each item and supply all information requested. Section “L” provides specific directions for potential vendors in completing their proposals. The minimum standards for the services listed are contained in the Clauses and Terms of Agreement, and all proposals will be evaluated by the criterion laid out in Section “M.”
Proposals will be awarded on the basis of initial offers submitted, and each initial offer should contain your organization’s best terms from a cost and technical standpoint. There will be no additional opportunity to modify your proposal.
Please read the RFP carefully; do not rely on knowledge of previous RFPs or knowledge of previous Federal procurement procedures.
The estimated monthly quantity (EMQ) listed in Section “B” of the RFP is the estimate of the services to be provided during the term of this agreement. These are only estimates.
Although the Government may choose to enter into a Blanket Purchase Agreement (BPA) with multiple vendors, the Government reserves the right to award to a single vendor.
The term for this BPA is twelve (12) months, with a provision that shall allow the Government to unilaterally extend the agreement for an additional two (2) years, at two (2) twelve (12)-month intervals, at the Government’s discretion.
A vendor must be capable of providing all services identified in Section “B,” and within the geographic area identified in Section “B. ** Please indicate the address where services will be provided in the Background Statement of your proposal.** In addition, the vendor must be capable of submitting the monthly invoice for services in Microsoft Excel spreadsheet format. The Government will provide a copy of the invoice format to the vendor.
Do substance abuse counselors need to be state certified or can they be in the process of acquiring certification at the time the RFP is submitted?
Response: According to the Statement of Work, Section C: Counselors shall be certified and or have credentials to engage in substance abuse treatment intervention as established by his/her state's regulatory board and/or accrediting agency.
Are the Co-occurring codes under the Substance abuse BPA?
Response: The co- occurring project codes, 6015- Individual, 6026-group and 6036-family are now under the Mental Health BPA.
In the solicitation for St. Joseph, the estimated monthly quantity for residential placement (2001) is listed as 30. Does this represent 30 consumers that will receive short term residential treatment each day of the month; or are you requesting services for one consumer in a 30 day period?
Response: This number represents one consumer receiving residential treatment in a 30-day period.
Narrative responses are for all items that have an asterisk? So, for example on page B-2, number 2011, does not require a response, correct?
Response: Narrative responses are required for each service (project code) ordered in the RFP. Instructions regarding the completion of the narrative section can be found in Section L.1 of the proposal. An asterisk appears next to a project code to indicate a local need has been attached to such code. So, yes, 2011 code would require a narrative response. Also note that an offer must be made on each listed project code in the RFP. Failing to do so will result in a vendor being found technically unacceptable.
On a typical day, how many offenders are enrolled in services?
Response: Estimated monthly quantities are meant to provide the vendor with the approximate number of units a vendor can anticipate providing per month for each project code. As of the month of July, we had approximately 325 defendants/offenders receiving services under this BPA. Please note, this number represents individuals receiving a variety of services, not specifically counseling services. Please refer to the EMQ's listed for each project code for an approximate number.
Does the probation office dictate treatment services or does the professional staff decide how much treatment an offender receives?
Response: Yes, the probation office dictates treatment services and orders the services to be provided utilizing the form 45. Only those services listed on the form 45 can be provided by the vendor. Having said that, we hope to work in collaboration with the vendor and involve counselors in the development of an appropriate treatment plan.
Do the offer's need to be in the Probation/Pretrial Office by 8/16 at 4:00 pm or can they be post marked for that day?
Response: The offers are to be received in the office by 8/16 at 4:30pm.
Can the offers be walked in or hand delivered?
Response: Yes, please make the recipient aware the item delivered is an offer so it is not opened and Tammy Lawrence is notified.
The offeror is not required to submit solicitation sections C,D, E, F, G, H, and I as part of its proposal”. What does solicitation mean exactly?
Response: Solicitation means a request for proposals. This statement is saying you do not have to print out these sections and submit them with your proposal. Each offeror shall prepare and submit as part of its offer a Narrative Statement in which the offeror describes how it will provide the mandatory requirements stated in Sections C, E,F and G. Please see Section K, Paragraph 1.
If the codes are now under the Mental health BPA, why are they listed in this contract in Section C?
Response: Please note, section C contains all project codes. Section B outlines the one specific to your catchment area/BPA.
Is it necessary to type Section H and I in the proposal or can we just copy the pages and put in our bid?
Response: As outlined in Section L under Proposal Submission "Note: The offeror is not required to submit solicitation sections C, D, E, F, G, H, and I as part of its proposal."
Is the service delivered in a residential setting or in my office?
Response: Service needs to be delivered within the catchment area. A site visit will be conducted to ensure all local, state and federal rules are followed.
Is there a way to find out what the pricing for the bid was last year ?
Response: The current fiscal year prices are also on the web site. The link is next to the Section A & B document and is titled FY2013 Rates.
Do you have this solicitation, or at least the forms to be completed in Word?
Response: No- we do not create theses forms. They are generated by a national program which utilizes PDF only.
In reviewing the solicitations for RFPs I am in need of clarification regarding the solicitation # and the service descriptions included in the letters.
Branson/Simmering: Solicitation #0866-2014-19MH The letter mentions substance abuse treatment yet the solicitation # indicates MH?
Springfield Battlefield: Solicitation #0866-2014-25SO The letter mentions substance abuse treatment yet the solicitation # indicates sex offender treatment?
Response: The solicitation numbers, project codes and catchment areas are correct.